Most recent update of this privacy statement: 22 January 2021
Moore Law is committed to protecting your privacy and aims to process your personal data in a transparent and confidential manner in accordance with current legislation.
Purpose of this Privacy Statement
This privacy statement applies to the www.Moorelaw.be website and any relationship between Moore Law and its clients, prospects and business partners. This privacy statement applies to marketing, including visiting the website or other applications, the organisation of business, content or marketing events, any kind of information provision via newsletters, articles on the website or social media, (client) relationship management. A different privacy statement applies to client relationships, which you can request if you are or wish to become a client.
This statement describes, amongst other things, the types of personal data we collect about you, where we get the data, how we use the data we collect about you, how long we retain your data, with whom we can share this information, and your rights with regard to the processing of your personal data.
Who is the data controller?
This is the privacy statement of Moore Law BV, registered in the Central Enterprise Databank under registration number 0555.651.236, RPR Brussels – in the Dutch language, with registered offices at Esplanade 1, bus 88, 1020 Brussels, DPO@Moore.be.
This statement explains how and why Moore Law processes your personal data.
What is personal data?
Personal data refers to any data pertaining to identified or identifiable natural persons.
An individual is considered identifiable if they can be identified directly or indirectly by reference to a number or to one or more factors specific to their physical, physiological, psychological, economic, cultural or social identity.
Which personal data do we collect from you?
Moore Law is entitled to process the following personal data, insofar as and providing it is relevant to the purposes referred to in this privacy statement:
- Identification details
First name and surname, gender, date of birth, company, position.
- Contact details
Address, e-mail address, telephone number, any other contact details.
- Company data or data related to your professional activities
Activities, turnover, number of employees, directors and management, shareholders, VAT registration number, position or professional activities, company name or denomination of activities.
- Professional and business interests
Moore Law products or services that are or may be of interest to you or your business. Preferences that are highlighted by your visit to our websites or applications, as well as preferences or interests that become apparent as a result of participation in business, content or marketing events, and obviously also resulting from interests that you have expressed or that we determine on the basis of professional social media use.
- Opinions about our products and services
We process your opinions concerning our products, services and information provision when they are relevant in a professional context or in order to provide you with more targeted information.
- Online data
This includes data from visits to our websites or other applications, your surfing behaviour or other online contacts, but also data that we process based on your social media use in a professional context such as likes, comments or similar.
In principle, we do not process any sensitive personal data. If they are processed, it will only be within the framework of general data processing and never with the intention of using this data in a specific way. In principle we only process personal data that are relevant within a professional context.
Our website and/or services are not meant to gather information about people below the age of 13 unless they have parental or guardian consent or we are bound by the implementation of our legal obligations. We cannot, however, verify whether a website visitor is over the age of 13. We consequently recommend that parents be involved in the online activities of their children in order to prevent data relating to children being collected without parental consent.
If you feel that we have collected personal data concerning a minor without such consent, please contact us (see contact details).
How is this personal data collected?
Your personal data is usually gathered when you decide to provide data to us or to our staff, including in the following situations:
- When visiting Moore Law websites or using other Moore Law applications
- When you show an interest in Moore Law's products or services
- When subscribing to Moore Law's newsletter
- When contacting Moore Law or its employees via professional social media channels
- When participating in business, content or marketing events
- Correspondence or contacts with Moore Law.
We may also supplement your profile with data retrieved from our CRM and ERP systems or other internal sources of information.
Moore Law may also receive your personal data via other publicly accessible information sources such as the Belgian Official Gazette, your own website or profile, the National Bank, KBO.
We may also gather information, in exceptional circumstances, from other databases or information sources but before doing so we will always check with the providers that they are complying with the applicable privacy protection regulations.
We use both paper and digital documents and forms to collect data.
Legal grounds on which personal data is processed
When Moore Law processes personal data, one of the following legal grounds shall be invoked:
- Your consent: personal data will be processed subject to your consent.
- Legal obligations: personal data need to be processed to enable Moore Law to comply with its legal obligations.
- Contract implementation: the personal data processed is necessary for the implementation of the contract between you and Moore Law.
- Legitimate interest: personal data may be processed if it is in Moore Law’s legitimate interest as a company, providing your personal interests do not override our interests.
Purposes for which personal data is processed
Personal data is processed:
- for the implementation of the contract between you and Moore Law
- to request information or a quotation
- to improve our services
- to enhance your profile
- for direct marketing activities; if you do not want your data to be used for these purposes, you can always change this with an appropriate notification and/or via your cookie settings
- to optimise and analyse the quality, management and content of Moore Law's websites or other applications
- to optimise our relationship with you
- to conduct customer satisfaction and other surveys and market research
- to organize or facilitate business, content or marketing events
- to safeguard our legitimate interests
- to notify you about changes or extensions to our products and services
- to implement a legal obligation.
The way in which your personal data is processed may differ depending on the type of service provided by Moore Law.
Your personal data shall also be used to implement legal requirements and obligations and for administrative purposes (accounting, invoicing).
Website terms and conditions of use
With whom is your personal data shared?
Your data shall only be used within Moore Law. Apart from the exceptions stated below, your data shall in principle not be shared with third parties.
- Your data may be shared with third parties providing you have given your explicit consent.
- Your data shall be shared with third parties such as service providers if it is necessary for the performance of our activities. Moore Law only cooperates with reputable partners who comply with current legislation and implement any necessary security measures for the protection of personal data.
- Your data shall be shared with third parties if necessary for the implementation of the agreement with Moore Law or to provide you with more targeted information.
- Your data may be shared with logistics partners in order to organise mailings or business, content or marketing events.
- Your data may be shared with third parties if Moore Law is required to do so by law (e.g. the government, tax administration).
- In the event of a reorganisation or if Moore Law is sold to another organisation, Moore Law may disclose personal data in connection with the sale or other transfer of the business to which the data relates. In such cases Moore Law shall remind the acquiring party of their obligations in accordance with current legislation.
Under no circumstances shall your personal data be shared with third parties purely for commercial purposes.
We draw up processing agreements with companies/persons who process your data on our behalf to ensure that the same level of security and confidentiality is maintained with respect to your data.
How is your data secured?
Moore Law implements any reasonable and appropriate security measures to protect your personal data at a technical, organisational and administrative level. In doing so, we take into account current technological know-how, the cost of implementation, the nature, scope, context and processing purposes, and the likelihood and severity of potential risks we have identified. This will ensure that any unauthorised access, unwanted deletion, loss or amendment of data and data leaks are prevented where possible. Systems are constantly monitored and improved so that security can be guaranteed. Nevertheless, no system or procedure can completely exclude the aforementioned risks.
How long is your data retained?
We will retain your personal data to provide you with our newsletters and for other promotional or marketing purposes for as long as you wish to receive this information. If you decide to unsubscribe or withdraw your consent for our newsletters and other promotional or marketing information, we will no longer use your personal data for this purpose. However, we may need to retain your personal data for another purpose (legal obligation).
What are your rights concerning your personal data?
Right of access
You are entitled to receive confirmation that we are processing your personal data and to request access to it. Before granting access to the data, Moore Law may ask you for proof of identification.
You can request a copy of any personal data processed by Moore Law free of charge. Should you require additional copies or request repeated access, Moore Law shall be entitled to charge a fee to cover its administrative costs.
Right of improvement
You are entitled to have your personal data amended free of charge if they are incorrect or incomplete.
Right to withdraw your consent
If the processing is based on your consent, you are entitled to withdraw your consent at any time. However, this does not detract from the legitimacy of the processing on the basis of your consent prior to its withdrawal.
Right of erasure
You can request the deletion of your personal data free of charge in the following instances:
- The personal data is no longer required for the purposes for which it was collected and/or processed
- You withdraw your consent and there is no other legal basis for the processing of the personal data
- The personal data has been unlawfully processed
- The personal data must be deleted to comply with a legal obligation imposed upon Moore Law
- You object to the processing and there are no overriding mandatory legitimate grounds, or
- In the event of direct marketing, you have the right to have your personal data deleted at any time.
However, such removal shall result in certain Moore Law services no longer being available.
Right to restrict the processing of your personal data
You are entitled to block or limit the processing of your personal data if
- You dispute the accuracy of the personal data (during the period that enables Moore Law to verify the accuracy of the data)
- The processing is unlawful and you oppose the erasure of the data, but insist on limited processing
- The data is no longer needed for processing purposes, but you need it within the context of a legal claim
- If you have objected to the processing, pending clarification or if Moore Law’s legitimate interests override your interests.
When data processing is restricted, Moore Law is entitled to store but not process the personal data.
Right to object
You have the right to object
- To the processing of data, unless Moore Law invokes compelling legitimate grounds, which would override your interests, rights and freedoms or which are related to a legal claim;
- To processing for direct marketing purposes at all times;
- To processing for the purposes of scientific or historical research and statistics, unless processing is necessary for the performance of a task carried out in the public interest.
Right of transferability
If the processing is based on your consent, or on an agreement with Moore Law, and is executed by automated means, you are entitled to obtain your personal data in a structured, commonly used and machine-readable format. In such cases you also have the right to transfer the data in this format to another data processor. If the processing is based on legal grounds other than your consent or your agreement with Moore Law, the right of transferability shall not apply, without prejudice to your other rights.
Right to complain
Moore Law aims to process your personal data with maximum transparency and accuracy. If you nevertheless feel that something is amiss, you can always contact our Data Protection Officer via the following e-mail address: DPO@Moore.be.
You also have the right to submit a complaint to the supervisory authority, the Belgian Data Protection Authority:
Exercising your rights
If you wish to exercise any of the aforementioned rights, you can submit your request by registered letter to Moore Law, 1020 Brussels, Esplanade 1, box 88, or by e-mail to DPO@Moore.be.
The Moore Law website may contain hyperlinks to other websites. In such cases we refer you to the privacy policies of these providers, which Moore Law has no control over.
Amendments to this declaration
Moore Law shall review and update this statement if necessary at regular intervals. The date of any amendment shall be posted on the company’s website. The current statement was last updated on 22 January 2021.
If you have further questions about this privacy statement or about the way in which we collect, use or process your personal data, you can contact the Moore Law Data Protection Officer at any time at the following e-mail address DPO@Moore.be.